News & Events

logo
Staff Profile Staff Portal Student Clearance Transcript

REQUEST FOR QUOTATION:PROCUCUREMENT AND INSTALLATION OF READING TABLES AND READING CARRELS

EKITI STATE POLYTECHNIC, ISAN-EKITI

 

REQUEST FOR QUOTATION

 

                                                                                                                                    Date: 01/07/2024

 

PROCUCUREMENT AND INSTALLATION OF READING TABLES AND READING CARRELS

 

RFQ No: EKSPOLY/PD/RFQ/0001

 

To

 

----------------------------------------

----------------------------------------

----------------------------------------

----------------------------------------

 

The Ekiti State Polytechnic, Isan-Ekiti has been allocated public funds: TERTIARY EDUCATION TRUST FUND (TETFUND) and intends to apply the funds to eligible payments under the Contract for which this Quotation Document is issued.

 

  1. Detailed Specifications and, Design for the intended Procurement of these Goods and Services are available in the office of the Procurement Officer and also the picture is attached herein
  1. Quotation is being requested on Unit-Rate basis.
  2. Quotation shall be completed properly, duly signed-dated each page by the authorized                      signatory
  3. Whether your quotes are inclusive or exclusive of sales taxes, if not otherwise stated, we will    assume your quote are inclusive of sales taxes.
  4. Delivery time from receipt of our purchase order to receipt of your shipment.
  5. If delivery cost are not included in your quote, please state this clearly, otherwise we will   assume they are included, if delivery is included, please state the price.
  6. Your terms of payment.
  7. All price quotations must be firm and state when they expire.(If applicable)

 

  1. ELIGIBILITY REQUIREMENTS

     You should submit the following eligibility documents indicating the minimum qualifications required;

  1. Evidence of Certificate of Incorporation issue by the Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7;
  2. Evidence of Current Tax Clearance Certificate (TCC) for the last three (3) years (2021, 2022 & 2023) valid till 31st December, 2024
  3. Evidence of current Pension Clearance Certificate valid till 31st December, 2024
  4. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2024.
  5. Evidence of Compliance/Clearance with National Social Insurance Trust Fund (NSITF) valid till 31st December, 2024.
  6. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP
  7. A sworn affidavit by a Director of the company certifying that:
  8. The document submitted for the pre-qualification exercises are genuine and correct;
  1. None of the Director(s) of the company had ever been convicted by a Court of Law;
  2. None of the officer of the relevant committees of the Ekiti State Polytechnic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder; and
  3. The company is not in receivership, insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
  1. Company Audited Accounts for the last three (3) years (2021, 2022 & 2023), certified by a Chartered Accountant/Auditor and duly acknowledged by the Federal Revenue Service (FIRS)
  2. Evidence of financial capability to execute the project and Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
  3. Company’s profile with the Curriculum Vitae of Technical/Management Staff to be deployed for the project, including copies of their academic/professional qualifications. i.e COREN, QSRBN, CORBON ARCON etc.
  4. For Joint Venture/Partnership. Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
  5. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter Head paper must, duly signed by the authorized officer of the firm.

Notes:

The documents must be arranged sequentially in order, failure to comply renders the submission invalid. Copy of the documents must be an exact copy of the original in all particulars; any deviation shall not be accepted. All documents must be paginated and signed.

 

  1. COLLECTION OF TENDER DOCUMENTS

Interested and qualified companies are to collect the Standard Bidding Documents (SBD) at the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti on presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10,000) only payable into Ekiti State Polytechnic, Isan-Ekiti IGR account. A copy of payment receipt must also be attached for financial documentation.

 

  1. SUBMISSION OF TENDER DOCUMENTS

Prospective quotationers are to submit quotation for the Lot, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical” or “Financial”. Thereafter, the two sealed envelopes should be put together in a bigger envelop (also sealed) addressed to The Rector, Ekiti State Polytechnic, Isan-Ekiti and clearly marked (with the name of the project boldly written on top of the envelope).

 

Furthermore, the reverse of each sealed envelope should have the name and address of the Quotationer and drop in the designated Tender Box at the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti not later than 12:00 noon on 8th July, 2024.

 

  1. OPENING OF QUOTATION DOCUMENTS

Only successful vendors will be invited. For further inquiries, please contact the Head of Procurement on e-mail: ocibitoye@ekspoly.edu.ng.

 

  1. GENERAL INFORMATION
      1. Quotations must be in English Language and signed by an official authorized by the quotationer;
      2. Quotations submitted after the deadline for submission would be rejected and returned unopened;
      3. Delivery by courier will not be accepted;
      4. All cost shall be borne by the bidders;
      5. The Ekiti State Polytechnic, Isan-Ekiti is not bound to pre-qualify any Quotationer and reserves the right to annul the selection process at any time without incurring any liabilities and assigning any reason thereof, as provided Section 28 of the Public Procurement Act 2007 (as amended).

 

 

Signed:

The Rector

Ekiti State Polytechnic, Isan-Ekiti, Nigeria

 

 

 

Copyright ©2024 Ekiti-State Polytechnic, Isan-Ekiti